ON – Year-end Reconciliation – Girl Guides of Canada-Guides du Canada

The year-end reconciliation is to be completed annually by June 30th. This form summarizes the banking for your unit for this Guiding year. It signifies either the end of the unit banking for this Guiding year (if all questions are yes) or provides details of when the banking for this Guiding year will be complete. If you need to answer no to some of the questions, please do so and then indicate the anticipated date of completion for the question.
We appreciate the work that the Treasurers do and want to thank you in advance for completion of the year-end reconciliation.

Guiding Year*

Province*

Community Number:*

Area*

Unit Name:*

Unit iMIS number

(if known)

Unit Banking number:*

As treasurer for this unit, I confirm all unit funds have been collected from caregivers, guiders or other units (including camp fees, cookie money, weekly dues etc.) AND deposited to the Unit bank account*

Yes
No

Please detail amount outstanding and when it will be deposited*

If using non-RBC process, all money has been transferred from non-RBC account to centralized banking account*

Yes
No
n/a

Please detail when it will be transferred*

All expenses have been paid or are keyed into the Unit Bank Account.*

Yes
No

Please indicate what is outstanding and when it will be keyed*

All transactions are "Verified, Guider" or "Verified, Provincial".*

Yes
No

Please detail when the receipts or deposit slips will be scanned/emailed or mailed*

(Do not send receipts/deposit slips if the transaction is “verified, Provincial” status)

All deposit slips and receipts for purchase card purchases or manual expenses have been submitted (either original or scanned) to my Unit Banking Clerk*

Yes
No

Please indicate when the deposit slips and receipts will be scanned and emailed or mailed*

All cash advances have been reconciled and closed. Use the "Cash Advance Calculator" to reconcile any outstanding cash advances and submit it with the receipts to your Unit Banking Clerk.*

Cash Advance Calculator

Yes
No
N/A

Please detail when it will be mailed*

Number of cases of fall cookies ordered*

Number cases of fall cookies transferred to other unit(s)*

Number cases of fall cookies received from other unit(s)*

Number of BOXES of fall cookies used as gifts/snacks*

Your Fall Cookie Revenue

Have you deposited the amount from the Your Fall Cookie Revenue field above?

Yes
No

Please explain cookie difference

Did you pick up spring surplus cookies in the fall*

Yes
No

Number of cases of spring surplus cookies received in fall*

Number of cases of spring cookies received (ordered- returned to receiver due to Covid 19)**

Number cases of spring cookies transferred to other unit(s)*

Number cases of spring cookies received from other unit(s)*

Number of BOXES of spring cookies used as gifts/snacks*

Number cases of spring cookies remain unsold*

Case code for unsold spring cookies*

example example 25NO 2019 (NOT14400 or barcode)

Your Spring Cookie Revenue

Have you deposited the amount from the Your Spring Cookie Revenue field above?

Yes
No

Please provide details on timing of deposits*

Other comments

I understand that I am responsible for monitoring the Unit Banking account and for ensuring all expenses incurred this Guiding year comply with the Unit Expense Guidelines*

I agree

Treasurer Name*

First Last

Treasurer iMIS number*

Treasurer Email Address:*

Enter Email Confirm Email

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